15143 Hwy #1 Wilmot Nova Scotia B0P 1R0
Phone: (902) 242-3080
Just Right Child Care
Parent Policy Handbook
Welcome to Just Right Child Care (JRCC). This Parent Policy Handbook has been designed to provide you with information about our program and policies. Please read it carefully and keep it for future reference. Open, two-way communication is important to our success in caring for and educating your child. If you have any questions, concerns, ideas, or comments concerning the centre, please feel free to speak to our staff or the Director.
JRCC believes that children learn through play and exploration of their environment and are entitled to opportunities that support all areas of their development. JRCC believes in fostering active learning, multiculturalism, inclusion, creativity, independence, and parent involvement by providing experiences for positive interactions between children, staff, parents and the community.
At JRCC our mission is to encourage and include every child to be engaged in stimulating play and developmentally appropriate learning activities. Our programming is reflective of our belief in inclusion practices that invites every child, no matter their ability, belief or life preference to participate in all aspects of our programming.
Inclusion Policy Statement:
JRCC is committed to practicing inclusion principles on a daily basis. All children are considered on an individual basis and JRCC staff will work collaboratively with families and other professionals in order to achieve projected outcomes for each child.
JRCC is the Place that loves children and the Place that children love!
We believe that everyone has the freedom and choice to do what they feel is best for their child. Therefore, as stated in section A11 s3.1 Regulated child care settings welcome mothers to breastfeed anywhere in the facility or home.
JRCC is a smoke free property in compliance with the Nova Scotia Legislative Statute Smoke Free Places Act. (Refer to http://nslegistature.ca/legc/statutes/smokefree.htm) As a licensed daycare facility, we are under obligation to report ANY indications of child abuse or endangerment to a child’s wellbeing while on JRCC property.
Programs and Activities:
There are three groups at JRCC: (18 months-35 months); (3 years-5 years) & (7 years-12 years). We employ full-time teachers specialized in Early Childhood Education/equivalent and Special Needs, as well as a cook, office administrator and substitutes. The daily schedule include teacher-directed group activities (called group or circle times); supervised independent outdoor and indoor play; a one to two hour rest period or quiet time (after lunch); art, science, multi-cultural and music exploration; supervised teacher-directed outdoor and indoor play (organized non-competitive games); and nutritious snacks and lunch.
The daily routine is flexible and responsive to the children’s interests. You will be informed in advance about any special events or major changes to the routine.
Hours of Operation:
JRCC is open Monday to Friday from 7:00 a.m. to 5:30 p.m. Teacher/child ratios will be fulfilled at all times, including breaks. You will be expected to identify regular times of arrival and departure at enrollment, if possible, these times are expected to correspond to your work or school hours. In the case of a non-working parent/guardian, we recommend a core program of no more than 8 hours. Notice of changes which will affect arrival and departure times, should be directed to your child’s teacher.
Regular arrival and departure times are important for your child’s routine and the centre, since child/teacher ratios must be met at all times. Due to child/teacher ratio we cannot accept child who arrive after 9:30 a.m.
If a designated holiday falls on a Saturday or Sunday, then the holiday will be observed on the Monday following. If any of these holidays fall on your child’s regular scheduled day then payment is still required. JRCC is closed on the following holidays:
New Year’s Day
Nova Scotia Heritage Day
Civic Holiday (August)
JRCC will not close for winter storms unless traveling is deemed dangerous and announced by RCMP, Department of Transportation or other such official. JRCC will have an announcement on the radio or website, Magic 94.9 as well as our voice mail will indicate closure and you may receive a text or email to notify you of the closure. If roads are bad and the centre is opened, it may be operating on limited teachers. The protocol for storm days is below:
1. Children who are Preschool or Toddler age have first priority and do not need to call in to see if a spot is available, but you will still need to call the daycare by 9 a.m. if you will not be in for the day. 9:30 a.m. will remain the cut off time.
2. Children who are School age must call in before arrival for morning drop off to ensure there are enough teachers available for the day. (We make every effort we can to ensure we can provide the care you need. But, at times, a teacher may not be available for one reason or another)
3. As School age children need a spot, it will be given in the order of who called first and is scheduled for the day. If the spot is available when you call, then the teacher you are talking to will let you know that you can have the spot. If it is not at the time you call, then your name will be written down with the time you called. Once the spot is opened, then we will call you back. This may require a wait time until 9 a.m. to ensure the spot is available. If no call is made back to you by 9:15 a.m., then the spot isn't available for the day.
4. No guarantees can be given the night before, since there are many unforeseen occurrences that could happen between closing time and the next morning. But we do guarantee that we will do everything we possibly can to provide the service that is needed.
A staff member will record the required arrival and departure times sign-in sheet each day your child attends JRCC. Your child is expected to attend each day according to their set days in order to benefit fully from the program designed for your child’s social and cognitive growth.
JRCC may be closed, but not always, during the Christmas season. Parents will be informed ahead of time if there will be an extended closure.
During the Summer months, JRCC may be operating with limited staff. Parents will be given as much notice as possible, if JRCC is closed during part of the Summer.
Children enrolled are entitled to the same amount of days for the duration of a normal week of attendance. For example, a child that attends 4 days a week is entitled to 4 days vacation.
Vacation time is granted only if your child has been in attendance for at least ten consecutive months. And can only be used once during a calendar year.
JRCC on occasion will arrange off site field trips which require transportation and supervision. Parents must transport and those who stay with their child(ren) on such trips will be solely responsible for their child(ren) and not the responsibility of JRCC until they return to the facility. If you are not available to supervise your child, then JRCC will be responsible for your child(ren) for the duration of the trip. All field trips require a consent form which will be provided for you to fill out and sign. Offsite outings require only parents to transport their own child to and from the location. Therefore, all field trips will be within walking distance or will be brought onsite at JRCC, unless all parents are willing to transport their child(ren) to and from the site.
Just Right Child Care is conscious of travel that’s why we will be opened from 7 a.m. to 5:30 p.m. If you are late picking up your child a fee of $5.00 for the first minute then $2.00 per minute after that, may be charged.
Individual Program Plans (IPP) and Routine Base Intervention Plans (RBIP):
Each child ‘blooms’ at different stages, therefore your child may need an Individualized Program Plan (IPP) or Routine Base Intervention Plan (RBIP). An IPP or RBIP will be developed if it is determined that your child would benefit from such a program. The program will be in the areas of self-help, large and small motor, communication, cognitive, social and play skills. The teachers will keep you updated about your child’s progress through daily communication and regular meetings to discuss your child’s progress, goals and objectives. You will work with the teachers and your child’s specialist (if applicable) to determine the goals for your child’s program.
Your Child’s First Day:
Each child after registering and accepted to attend JRCC will be invited to a tour of the facility and sit in, if requested, with their assigned teacher to see how the child responds to the teacher and other children. This promotes a ‘peace of mind’ for parents.
This is a very important day for your child. Children who are introduced to a child care setting with the help of their parent/guardian tend to cope better with their new situation. The introduction helps to open lines of communication between parent/guardian and teachers so that special information about your child can be shared; in addition, you and your child become familiar with the environment, the teachers, the routine and the activities at JRCC.
You will be asked some questions and required to fill out forms prior to enrollment of your child/children. We suggest the following ideas for your child’s introduction to our centre:
Arrivals and Departures:
Your Child’s Needs:
Requirements for Enrollment:
Before your child will be enrolled and included on the schedule, the following must be received:
JRCC’s programs are designed to encourage and facilitate active learning and development through exploration and play.
Please send your child in the appropriate outdoor clothing for the day. We try to go outside at least twice a day for walks, outdoor play or field trips, and in all kinds of weather! Following is a list of seasonal outerwear that your child may require and please label all your child’s belongings:
Sun hat, summer jacket, waterproof rain boots, sneakers, swimsuit, sunscreen, light sweater, shorts, rain suit or rain coat, insect repellant, indoor sneakers
Warm hat, snow suit, scarf, winter boots, 2 pairs of mittens or gloves, sweater, pants, indoor sneakers
Sun hat, warm hat, jacket, rain pants, rain coat, rain boots, sneakers, sunscreen, mittens or gloves, indoor sneakers
Parent Committee Meetings:
Parent Committee Meetings will be held two (2) times a year. However, we on occasion hold special events such as an art show and graduation which parents are invited to attend. Of course, at any time you have a question or concern, we have an open door policy and any time parents want to meet we will accommodate.
Topics on Agenda will include:
1) Programs provided
2) Equipment and materials available to children
3) Staffing patterns and staff qualifications
4) Safety Care & Well Being of the Children
5) Licensing status
We then will post the agenda/minutes of each of the meetings on our parent board and parents can receive a copy upon request.
At JRCC, we are concerned about the health and safety of all children and teachers at the centre. Teachers are strict about enforcing health regulations. Infections can spread rapidly within a child care centre so universal precautionary measures are taken at all times.
If your child is going to be absent due to illness call the centre and notify the staff of the condition of your child.
Please do not send your child if there is any question of illness as we are not equipped to accommodate sick children. Children who exhibit the following will not be accepted for care:
HIV and AIDS Policies:
HIV (Human Immunodeficiency Virus) the virus that leads to AIDS (Acquired Immune Deficiency Syndrome) is not transmitted through every day contact. No firmed cases of transmission through casual contact or biting have been reported. HIV is transmitted from one person to another by sperm, vaginal secretions, breast milk, and blood and from mother to child during pregnancy. HIV is considered a disability and by law discrimination on the basis of disability is illegal. Parents have no obligation to tell a child care facility if they are aware that their child is HIV-positive. If such information is disclosed to an associated member of JRCC, he/she has an ethical obligation to keep the information confidential.
JRCC helps control the spread of infections by practicing proper hygiene and universal precautions.
Universal precautions adapted by JRCC are:
JRCC is inspected regularly by the Fire Department, annually by Public Health and bi-annually by the Department of Community Services. We have regular fire drills and all teachers have been trained in First Aid and CPR. Unfortunately, due to reports about violent acts and other emergencies such as ‘violent person’, bomb threats and other such acts, JRCC has developed a lock-down procedure for staff and children in case of an unlikely occurrence. Lock-down will be practiced at least once a year.
Please inform the centre of any changes to your address, place of work, telephone numbers and authorization list.
Notable Situation Reports:
Teachers are required to complete a notable situation report form for any accident which requires first-aid treatment by the staff. It will be signed by the teacher who administered treatment, witnessed the accident and by the parent, then placed in your child’s file. Parent/guardian is to be informed of the injury as soon as possible (depending on the extent of the injury and if a consent form for contact at end of day is signed) maintaining confidentiality of any concerned parties. JRCC require parents to report any injuries that your child receives outside the centre.
Emergency Medical Treatments:
It is the teacher’s responsibility to handle emergency medical treatments for which they are trained. Each teacher will keep updated training in Emergency First Aid and CPR. If a child requires medical treatment the parent/guardian will be called at an appropriate time (depending on the extent of the injury) and required to take the child for professional medical attention. If the parent/guardian cannot be reached an authorized person will be called to fulfill this responsibility and contact with the parent/guardian will continue to be made.
If contact with the parent/guardian or authorized person has not been made and your child requires immediate medical attention, a teacher will accompany your child to the nearest Hospital available. The other teachers will continue to reach a contact person who will be expected to meet your child at the hospital. Staff must return to the centre as soon as possible. If your child requires emergency medical treatment due to life-threatening incident, an ambulance will be called and a teacher will accompany your child to the hospital. Parent must sign consent form on the application form given concerning the medical treatment procedure.
In the event that we have to evacuate the centre due to fire or other emergency and the centre must close, you or an authorized person will be contacted immediately and expected to pick up your child immediately at the designated emergency location. Ask a teacher for address of emergency location.
Safety Protocol/Standard Operational Procedures:
At JRCC we do all that we can to keep your children safe and to avoid injury. Attached to this form is our Playground Rules as well as our S.O.P. for stairs and the playground area.
You will also find that these protocols are posted in the appropriate areas and followed at all times.
Just Right Child Care acknowledges that quality child care staff is crucial for a centre to run successfully and we try to keep fees as low as possible while at the same time employ qualified and suitable teachers. JRCC’s aim is to provide second to none quality care for your child.
If payment is late, past the due date assigned on your e-bill, a 15% charge on the balance will be applied automatically and withdrawal of your child will follow if full payment is not made within one week. Payment is always required in advance of your child’s attendance. The office administrator or the Director will contact you regarding the matter and payment will be required in full, along with the late charge. E-Bills are normally sent out at least one week before due date. An email will be sent to you if no contact is made directly.
Late Departure Fee:
Parent/guardians who pick up their child after 5:30 p.m. will be charged $5.00 for the first minute late, then $2.00 for every minute after that until pick up starting at 5:31 p.m. The parent/guardian will be required to sign the late contract and a copy will be placed on your child’s file. A copy of the ‘Late Fee’ contract is included in this policy.
Upon withdrawal from the centre it is required that parent/guardian give at least a two weeks’ notice. Failure to do so will result in a one-week payment penalty.
JRCC will do everything is its power to ensure all children receive just and fair treatment. However, under extreme situations it may be deemed appropriate to request parent/guardian to withdraw their child from the centre. This will never be done without prior consultation with the parent/guardian. JRCC will give the parent/guardian two weeks’ notice should this situation arise.
JRCC’s menus are approved by the Department of Health, Nutrition Services annually and follow the Canada Food Guide for Children. Our menu plans run on a rotation and include a wide variety of foods. The day’s menu will be posted each day for your information. If your child has any food allergies or aversions or requires supplements due to a medical condition please notify us. You will be responsible for providing these foods/supplements for your child. JRCC will try to accommodate your child’s needs however there may be times when it will be necessary for you to provide lunch, snacks or milk alternatives for your child.
On site is an experienced cook/housekeeper for all food preparation. A morning and afternoon snack each include foods from at least two food groups and a full course lunch including all recommended food groups. Please keep us informed about any food allergies. All food purchased or donated for JRCC is from government inspected facilities such as Superstore, Sobey’s, Walmart, Costco, Groucher’s Farm Market & Avery’s Farm Market.
Food & Nutrition Regulations in a Daycare Setting
Food is not Used to Reinforce Desired Behaviors
When children are respected for who they are and are supported by caring adults and peers to resolve difficult situations, external motivators, such as food, are not required. Using food as a motivator teaches children that food is associated with an action and not with hunger. It can teach children to prefer some foods over others and can alter children’s natural ability to respond to internal cues that allow them to know when they are hungry and when they are full.
When a child’s team (which may include staff, external professionals and the child’s parents/guardians) has determined that food is the most appropriate and natural way to reinforce desired behaviors and support the child’s development, then a routine-based plan (RBP) must be developed for the child. The RBP must include a plan for replacing and/or reducing the use of food as a motivator.
Staff and care providers encourage children to respond to hunger and feelings of fullness and children are not forced to finish food that has been served. Children will be reminded that they should only serve themselves what food they are willing to eat.
Staff and care providers create a relaxing and enjoyable environment (e.g. plan for transitions in routine from play to meal/snack)
Children sleep according to individual needs. JRCC has a one or two hour rest period after lunch. All children are required to rest on their beds for at least 15-30 minutes including children who do not sleep. After 30 minutes the children who are not asleep may engage in quiet activities for the remaining time in the designated Awake Room.
Policy on Reporting Child Abuse:
As per the protocols outlined by the Department of Community Services for the prevention and reporting of child abuse, JRCC is legally required to report all cases of suspected child abuse.
Just Right Child Care strictly adheres to confidentiality practices. Any information received is for JRCC’s purpose and will not be shared with anyone who is not authorized. Records are updated regularly and destroyed after a set period of time when a child ceases to attend JRCC. Parent/guardians can have access to their child’s records at any time. The Director/Office Administer will be happy to assist you in this manner.
JRCC recognizes that a well-planned program with interesting activities helps prevent most inappropriate behaviors. We structure our programs with a variety of developmentally appropriate and interesting activities that encourage children to participate with acceptable behaviors. Under certain circumstances a teacher may use physical contact to guide behavior in such instances as holding a child who is in danger of injuring self or others. When a child’s inappropriate behaviors become a concern, teacher and parent/guardian will meet to determine a consistent behavior Management Plan for use at home and at the centre.
Behavior Guidance Policy:
JRCC will follow the guidelines outlined in the Behavior Guidance Policy. This will be reviewed with you during your child’s orientation and will require your signature on your child’s application form to show that this procedure was followed through. The following policies are designed to help each child develop self-regulation and self-confidence so that he/she will have the ability to act appropriately in given situations.
Behavior guidance techniques used by teachers at JRCC include:
The care providers at Just Right Child Care consists of a Director (owner/operator), Early Childhood Educators, cook, office administrator, substitutes, volunteers and practicum students. All care providers, paid and unpaid, who will have direct contact with your child will be screened through Child Abuse Register and Vulnerable Persons Check and have valid Frist Aid.
Executive Director (Operator):
The Executive Director is responsible to ensure all practices are in line with the Day Care Regulations and all policies, permits and licenses are up-to-date. The Executive Director is a Child and Youth Worker by profession as well as ECE and school-age trained. The Executive Director has many years of experience working in the Human Services field specializing in behavior Management through positive interaction. The Executive Director also functions as a teacher.
Person in Position of Responsibility:
This person is responsible for ensuring all practices are in line with the Day Care Regulations in the absence of the Executive Director. This assigned person also functions as a teacher.
According to the Day Care Regulations, the Person in Position of Responsibility is to have a Level 1, 2 or 3 in Early Childhood Education and a minimum of three years relevant practical experience, including evidence of proficiency in leadership, problem-solving, interpersonal and administrative skills. A current First Aid certificate and a course in infant CPR are also required.
Early Childhood Educator:
ECE Teachers are responsible for the daily care, instruction and supervision of the children at the centre. Teachers are responsible for the daily planning, implementation and evaluation of the program activities.
The teachers at JRCC must have completed a training program in Early Childhood Education with level 1, 2 or 3 or Entry Level with Completion of the Orientation for Working in a Child Care Centre, as outlined in section 36 (1-5) of the Day Care Act and Regulations. Successful work experience in the field of early childhood education and the necessary personal qualifications, such as good physical strength, patience, dependability, flexibility, ability to relate warmly to children and strong interpersonal skills are also required.
The cook is responsible for planning daily menus and the preparation of nutritious meals and snacks for the children.
This position requires demonstrated proficiency in the planning and preparation of nutritious meals and snacks. Completion of a Food Handlers course and required skills and attributes thorough familiarity with the Canada Food Guide and the elements of nutrition, the ability to relate to children, patience, interpersonal skills and good physical health are needed.
The office administrator is responsible for the children scheduling and admissions, as well as billing, collecting payment, writing year end receipts and other office administrative duties. Please see the Director or email office administrator if you have any administrative questions.
Substitutes fill in when a teacher requires a replacement.
It is recommended by Day Care Regulations that teacher’s substitutes have completed relevant training in Early Childhood Education and/or Special Needs and previous successful field experience or equivalence. Other required skills and attributes are similar to those required for all teachers. All required screening (CAR & VSC) and First Aid, must be up to date before working directly with the children.
Practicum students are supervised by the teachers and the Director. One teacher will assume the responsibility of supervisor for a practicum student. Duties of the student will be determined by their institution and their personal goals while participating in centre activities. Students will be expected to gradually assume more responsibilities as their length of time at the centre increases. Students will follow the same guidelines set for substitutes with the addition that they are never left alone with the children. Practicum students are unpaid and are therefore not included in teacher/child ratios.
Volunteers are always welcome at JRCC to assist teachers in the classroom. They will work under the direction of the teachers. Requirements and responsibilities will vary with the situation. Volunteers will also be responsible for signing in and out of the volunteer binder, stating the date, classroom and hours worked for filing purposes.
JRCC Daily Schedule
Preschool & School Age Children (3-5 years) (6-12 years)
Monday – Friday (Full Day)
Activity Time/Table Top
Outside Play (Weather Permitting)
Lunch (11:30 a.m.)
Teacher Directed Activity/Physical Activity
Outside Play (Weather Permitting)
Reading –teacher will read a variety of topics and age appropriateness for each age group; may use story boards, giant books, etc.
Co-operative games (Music & Movement) – this will allow the preschooler to learn appropriate social skills such as getting along, taking turns, co-operation and problem solving.
Free Play – this will provide opportunity for the preschooler to use their creative ability.
Cultural/art – this will expose the preschooler to diversity focusing on social inclusion issues around culture, race, and ability. Children will have opportunity to discover variety of people, places and things from around the world.
Outdoor play – this will allow the preschooler to develop various skills around social interaction, gross motor skills in a supervised, sometime and sometime not, directed play.
Education activity (Teacher Directed) - this will help to prepare the preschooler to enter into primary.
School Age Children (5-12 years old)
Monday – Friday (Before & After School)
Breakfast or Free Play
Prepare for bus Pick Up
(Children in School)
Meet Children at bus
Personal Care & Snack
Outside Play (Weather Permitting)
Toddlers (18 to 36 months)
Monday - Friday
Outside Play (Weather Permitting)
Lunch (11:30 a.m.)
Teacher Directed Activity
Outside Play (Weather Permitting)
Toileting will be an opportunity for the toddler to recognize when they need to go or to develop the control over holding themselves. This will help with the development of toilet training and train the body to a pattern of relieving oneself.
Outside supervised non-directed play will allow the toddler to experience the various sounds and textures of nature as well provide opportunity for fresh air and development of gross motor skills and social interaction with their peer group such as taking turns and sharing.
Story time will allow the toddler to become familiar with books and sitting quietly while listening to a story. Supervised non-directed play will allow the toddler to discover manipulatives and opportunity to satisfy their curiosity of the world around them.
Inside supervised non-directed play will provide opportunity for the toddler to discover texture, sound, and develop their curiosity and creativity.
At JRCC, the following items listed below will be posted in a conspicuous place for any person to see and to refer to:
Items & Locations
A copy of the Daycare Act and these regulations (Pre-School Cubby Area Community Bulletin Board)
A copy of the Parent Handbook (Pre-School Cubby Area Community Bulletin Board & Toddler Cubby Area)
The License for the Facility (Pre-School Cubby Area Bulletin Board)
A copy of the report of the most recent inspection of the facility (Pre-School Cubby Area Bulletin Board)
A copy of the licensee’s behavior guidance policy (Pre-School Cubby Area Community Bulletin Board)
A copy of the current Menu (Pre-School Cubby Area Bulletin Board)
A copy of the daily program plan and routine (Pre-School Cubby Area Bulletin Board)
A list of the names of the current members of the parent committee (Pre-School Cubby Area Bulletin Board)
A copy of the most recent minutes from the parent committee (Pre-School Cubby Area Bulletin Board)
Notification of funding provided by the Minister (Pre-School Cubby Area Bulletin Board)
Any information required by the Minister (Pre-School Cubby Area Bulletin Board)
JUST RIGHT CHILD CARE
15143 Hwy 1
Wilmot, Nova Scotia
Late Fee Contract:
The Centre is opened from 7:00 a.m. to 5:30 p.m. As outlined in the parent policy and application/contract a child picked up past 5:30 p.m. will be charged according to the fees below. Please fill in the information below then date and sign.
Date child picked up late ____________________________________
Name of Child ___________________________________________
Time child picked up ___________________
I agree to pay the late fee penalty of _________ as outlined in my application/contract.
$5.00 for the first minute then $2.00 per minute until pick up
Name of parent/guardian _______________________________________________
Signature of Care Provider Date
Copyright 2013. Just Right Child Care. All rights reserved.